This course is designed around, equip the attendees with explicit knowledge and understanding to value them to develop as leaders in their maritime profession, workshops are included to enhance decision making, techniques and team building skills. It also made for the seafarer and includes segment of safety. Leadership as per guidelines, teamwork, conflict resolution.
THE CREW
The ship's crew consist of all those on board with the purpose of taking the ship out to sea. From the highest to the lowest ranks, each is required to perform their respective duties to the highest standard in order to maintain a safe and efficient voyage.
THE MASTER
The Captain (or Master) of the ship is the final authority of the ship and is the highest rank that one can achieve onboard. He shoulders total responsibility and oversees all shipboard operations. The Captain is in command of a merchant ship at all times and regulates the proper daily transactions and handles the legal affairs on maritime issues. In the unlikely event that the Master is not present on board, the Chief Mate is assumed to be interim in charge for shipboard operations.
MASTER’S RESPONSIBILITY AND AUTHORITY
- Implementing the safety and environmental protection policy of the company
- Motivating the crew in the observation of the policy
- Issuing appropriate orders and instructions in a clear and simple manner
- Verifying that specified requirements are observed
- Reviewing the Safety and Management System and reporting its deficiencies to the shore based management:
- In implementing safety policies on board, the master will be guided by company policies, international, national and local laws and regulations, but it is he who bears full responsibility for implementing and operating within the safety policies on board
- The master should discharge his responsibilities by motivating all personnel on board and are able to contribute to the elevation of safety standards on board
- The master has the overriding authority and responsibility to make decisions with respect to safety and pollution prevention and to request the company’s assistance as may be necessary
FUNCTIONS OF EACH DEPARTMENT
DECK DEPARTMENT
The deck department shall take charge of the following portion of the ship duties:
- Ship’s operation and navigation
- Security of hull and equipment of the deck department
- Cargo and postal matters
- Ship’s stores of the deck department
- Freshwater
- Waterway
- Flag and signal
- Health supervision
- Laws and regulations, circular letters, books and other important documents
- Records and reports of the deck department
ENGINE DEPARTMENT
The engine department shall take charge of the following portion of the ship duties:
- Ship’s machinery operation
- Security of engine and equipment of the engine department
- Supply of water, air and electric power
- Fuel and lubricating oil
- Ships stores of the engine department
- Maintenance of temperature, etc. of refrigerated cargoes and liquid cargoes in deep tanks
- Use of boiler water
- Maintenance of all deck machineries
- Records and reports of engine departments
STEWARD DEPARTMENT
The steward department shall take charge of the following portion of the ship duties:
- Provision, cooking and service
- Security of equipment of the steward department
- Ship’s store of the steward department
- Entertainment
- Miscellaneous business with the master and officers
- Goods or articles for welfare
- Reports and records of the steward department
SPECIFIC DUTIES OF EACH CREW
THE DECK DEPARTMENT
- Chief Officer/Mate
- Second Officer/Mate
- Third Officer/Mate
- Deck Cadets
CHIEF OFFICER / CHIEF MATE
The Chief Officer occupies the second responsible position after the Captain of the vessel. He is the executive head of the deck department and executes the order of the Master at the operational level (although the rank itself is a more managerial position). He supervises the vessel’s crew and looks after the various deck operations which include, but not limited to the daily ongoings of the deck as per the work schedule as well as the cargo operations to be carried out while in port.
The Chief Mate prioritizes the security and safe functioning of the vessel and is responsible for the welfare of crew and passengers (if on a passenger ship) on board. Additionally, the correct working of the hull, the accommodation section, the cargo gearing, the security appliances and the fire prevention equipment is managed by the Chief Officer. Chief among all of his duties is the safe navigation of the ship for which he is an Officer of the Watch (OOW) for the navigational watches between 0400-0800 hrs and 1600-2000 hrs. Already burdened with a lot of work in port, the Chief Mate usually does not keep port watches as he is constantly overseeing the cargo work.
SECOND OFFICER/ SECOND MATE
The 2nd Mate is an OOW responsible for the charts & publications on board and their maintenance. Also, he is the medical officer onboard responsible for the upkeep and administering of all medically related services onboard. Being an OOW, the navigational watch timings for him are 1200-1600 hrs and 0000-0400 hrs while at sea. In port, his watches are from 1200-1800 hrs and 0000-0600 hrs
THIRD OFFICER/ THIRD MATE
The 3rd Mate is in charge of all the LSA and FFA onboard and is assigned the duty to upkeep and maintain them onboard. Apart from that, he has to handle all the port documents for use by the Master along with handling the bond store onboard. Being an OOW, the navigational watch timings for him are 0800-1200 hrs and 2000-0000 hrs while at sea. In port, his watches are from 0600-1200 hrs and 1800-0000 hrs
DECK CADET
The deck cadet is the trainee officer onboard, fresh out of the Institute.His sole job is to learn, comprehend and apply skills for the process of becoming a skilled officer in the future. Being a fresh candidate, a cadet is assigned tasks that give him a gradual understanding of the ship and her ongoings which come to use when preparing for the “Certificate of Competency” examinations to assume responsibility as an OOW in the future. Aside from the deck work that he needs to grasp, the major chunk of a cadets learning pertains to assisting an OOW in carrying out a safe navigational watch
DECK RATING (non-officers)
- Bosun(head of the rating staff)
- Welder/Fitter (this rank onboard renders his services to both the deck as well as the engine department)
- Able Bodied Seaman (AB)
- Ordinary Seaman (OS)
- Trainee OS
BOATSWAIN
Boatswain (specifically pronounced as bosun) is in charge of the unlicensed deck crew or he is the head of the ratings in the deck department and performs all practical seamanship work on board under the order of the chief or deck officer.
ABLE SEAMAN
According to the modern nautical terminology, an able seaman (AB) possesses a merchant mariner’s document and is eligible to assist the deck department.
ORDINARY SEAMAN
The post of an ordinary seaman, denoted by OS, serves the vessel’s deck department. An OS is usually busy with tasks such as buffing, scaling, cleaning the deck and occasionally painting the superstructure, above the main deck. An ordinary seaman can undertake activities like overhauling, splicing ropes, wiring, rigging, etc and conduct repair work on the deck. It is the Ordinary seaman’s job to ensure secure handling of cargo gears and loading or dismantling cargo as directed by the Bosun/Chief Mate. A trainee OS is like a cadet but for the ratings section.
WORK SCOPES AND JOB ASSIGNMENT – ENGINE DEPARTMENT
CHIEF ENGINEER
The Chief Engineer, under the Master’s command, is the head of the Engine Department and responsible for the maintenance and repairs of all engine, machinery and equipment in the engine room and on the deck, and must assist the Master in the appropriate utilization and maintenance of the Safety Management System. His responsibilities include:
a) Management of engine personnel and execution of operations, maintenance and repairs of all machinery and equipment on board the vessel, training and evaluation of engine personnel and regularly submitting his report of applicable results to the Master and to the Company
b) Assignment of the engineers to specific work details, such as control and management of machinery, equipment, stores, spare parts, tools and paper works
c) Upkeeping all machinery and equipment onboard, including technical instruction books and drawings in good working order, report those items for repair or replacement that are beyond his ability to perform onboard to the Master and the Company
d) Management and control of the ship’s fuel oil, lube oil, fresh water, stores, and spare parts; make regular reports as required to the Master regarding the consumption and remaining quantities; attention paid concerning economic usage of fuel, lube oil, fresh water, and spare parts immediately remedy any abnormal consumption past or present and report the result of his observation or his treatments to the company for their record and future reference
e) Preparation of inspection items to be checked for class or by surveyors in attendance onboard, in case any defects are found, immediately remedy or make adjustments to bring the item back to normal working order and to report the results to the Company through the Master.
f) Prior to the vessel’s planned docking repairs, submit repair list to the Master for the Company’s decision on repair items which includes work items to be carried out by crewhands themselves; upon completion of repairs ashore, acknowledge the contents of repair list with signature
g) In case of emergency such as fire, going around, collision, or flooding of engine room, immediately contact the master to report to the Designated Person Ashore and taking necessary measures to control, remedy, or minimize the damage as far as possible
SECOND MARINE ENGINEER/1ST ASST. ENGINEER
Being the Chief Executive Engine Officer under the Chief Engineer’s supervision, the 1st Assistant Engineer is to perform the following duties:
a) Control, train, and evaluate the engine crew’s performance and behavior and make regular reports to the Chief Engineer
b) Execution of operation, maintenance, and repairs of main engine, aux engine and other machinery and equipment onboard; keep records of running hours for major machinery for maintenance purpose
c) Control and management of consumable items, such as fuel, lube oils, fresh water, stores, and spare parts; regular submission of quantities of consumption and those remaining to the Chief Engineer as required by the company
d) In case of emergency, handling or treatment of urgent repairs as per the Chief Engineer’s instructions, this includes the startup and operation of the life boat engines during boat drills
e) Preparation of list for shore repairs or docking repairs; this list shall include those work items to be done by crewhands themselves
ELECTRICAL ENGINEER
If applicable is assigned mainly to take care of electric plants, motors, and other electric equipment
REEFER ENGINEER
Under the supervision of the Chief Engineer, shall be responsible for operation, monitoring and maintenance of complete cargo reefer plant, ozone generators, Co2 analyzer, humidity monitor, ventilation system, reefer containers, controlled atmosphere unit, refrigerated provision stores and air conditioning systems on board. He shall maintain inventories, order stores for above systems and prepare reports and reefer logs, is required. He is also to assist the Third Engineer to attend to electrical jobs, if required in the absence of Electrical Engineer.
OILER/MOTORMAN
Following instructions of the Chief Engineer and the 1st Engineer (IAE) and/or the Duty Engineer. He shall be conversant with the Safety Management System and Policies. While carrying out any job, due regard must be kept to maintain the highest standards of safety and environmental protection while achieving the desired result.
a) Completely familiarize with all equipment and machinery on board which forms a part of his routine watch-keeping duties
b) To assist in carrying out routine overhauls of various equipment and machinery on board
c) To follow instructions from the Engineers for proper implementation of ship’s Waste Management Plan in the Engine Room
d) To carry out all other duties/jobs that may be required to be performed by him under the normal and routine operations of the vessel or in an unforeseen emergency event as may be required under the direction of the Master/Chief Engineer
WIPER
Shall be responsible to carry out all duties assigned to him by the Second Engineer and/or the Duty Engineer. He shall be conversant with the Safety Management System and Policies. While carrying out any job, due regard must be kept to maintain the highest standards of safety and environmental protection while achieving the desired result.
a) Completely familiarize with all equipment and machinery on board which forms a part of his routine watch-keeping duties
b) To assist in carrying out routine overhauls of various equipment and machinery on board
c) To follow instructions from the Engineers for proper implementation of ship’s Waste Management Plan in the Engine Room
d) To assist in bunkering operation as directed by the Chief Engineer
ENGINE CADET/ ENGINE TRAINEE
Their primary function is to take an active part in ship work operation and learn the job functions to enable him to serve as a capable Officer in the future. The Cadet is a trainee and is not to be assigned independent watch-keeping duties.
a) The Cadet will carry out all jobs and duties assigned to him by the Chief Engineer, 1st Asst. Engineer or any other Engineers. He will report to the 1st Asst. engineer or in his absence, any other Engineer delegated to him.
b) The Cadet will be responsible to maintain the Cadet Shipboard Training Book as well as maintain work diaries, journals, etc. which he will present to the Master are regular intervals for inspection.
PERSONNEL MANAGEMENT OF C/E, 2ND ENG’R, 3RD ENG’R, 4TH ENG’R
CHIEF ENGINEER
The Chief Engineer is the head of the technical department of the ship. It is his duty to ensure that the engine room machinery works properly for a smooth voyage.
According to the Safety of life at sea (SOLAS) convention, it is the responsibility of the chief engineer to look after the safety of maritime professionals working in the engine room. The duties of the chief engineer are clearly mentioned in STCW 95 section A- III /2.
SOLAS states that the operation of the ship and its equipment should be properly taken care of by the chief engineer, satisfying all minimum standards of safety.
Duties of the chief engineer in both general and emergency conditions on the ship are:
- Ensure that all the ship’s machinery and equipment are working in an efficient manner in order to support safe navigation of the ship.
- Carry out all his duties while complying with the rules and regulations laid down by the flag state administration, IMO, and port state authorities.
- Frequent inspections of equipment dealing with ship and personal safety must be carried out by him at regular intervals of time
- All items used for pollution prevention should be frequently checked and tried out for proper operating condition
- Lay down a set of standing orders for each crew member under his command
- Standing orders should be given in accordance with the routine maintenance schedule as laid down by the Planned Maintenance System (PMS), which is prescribed by the manufactures
- See that details of every operation and activity should be properly maintained in log and record books, which state the compliance of the system.
- Life-saving and fire preventing equipment should be checked a regular basis for their operating condition. (Operating mechanism and linkages should be inspected and lubricated frequently)
- Ensure that proper operation and maintenance of fuel and lubricating oil and purifying equipment is carried out to minimize leakage. In case there are leakages, they should be rectified at the earliest.
- Make sure that the amount of waste oil that is collected should be as less as possible. The collected oil should be burnt in an incinerator or given to shore-based collecting facilities.
- Ensure that the maintenance of incinerator is carried out as per the rules and regulations laid down by the management
- To check that from the effluent mixture, only clean water is pumped out of the ship only through an oily water separator. (According to few company rules, only the chief engineer should handle the Oily water separator)
- Must make sure the maintenance and repair procedures are carried out properly, and necessary machine spare should be made available in the ships store by filing a proper requisition at the right time.
- It is the duty of the chief engineer to motivate his crew to develop a “safety first” attitude in his work.
- Makes sure that his crew attends all shipboard emergency drills and safety meetings.
- Must provide guidance to his crew during drills so that they know how to get out of an emergency situation safely in the minimum time possible.
- Must follow the company guidelines and procedures for dealing with emergencies
- At the sight of an emergency, response time matters a lot. Therefore, the chief engineer must be able to guide his crew in minimum time to attend and rectify the task.
- Must have the knowledge of equipment such as fixed fire fighting installation, the operation of quick closing valve etc. in order to deal with extreme emergency situations.
- He must also have the knowledge of shipboard emergency equipment response machinery panel, along with other important emergency machinery
- Must maintain proper communication with the master regarding the situation of emergency, as the ship’s master is in touch with the local authorities and the shipping office.
- Must be co-operative with the master so that both deck and engine departments function towards bringing the emergency situation under control in the quickest possible time
- Should maintain a proper conduct with his crew members and address their queries and requirements to the best of his abilities
2nd ENGINEER
The 2nd engineer provides utmost assistance to the Chief engineer for running the ship efficiently. Moreover, second engineer is also in-charge of all the operational engineers and the crew of the engine room. He ensures for their personnel safety and routine duties. He also plans the overall maintenance of all the machinery present in the engine room of the ship.
Duties of 2nd Engineer
A brief description of the duties of second engineer is as follows:
Safety
- Safety of Personnel: Second engineer is responsible for risk assessment, briefing and safety training of the entire engine crew, especially for the junior engineers and fresh crew.
- LSA and FFA: He is responsible for operation and maintenance of life saving appliances and fire fighting appliances.
- Emergency equipment: All the emergency machinery and equipment under SOLAS are responsibility of second engineer.
- Rest hours: The rest hour of all the individual working in the engine room has to be taken care of by the second engineer as per STCW.
Pollution Prevention
- Pollution Prevention Machineries: He is the person in-charge of Pollution prevention equipment onboard like OWS, Sewage plant, incinerator etc.
- Oil transfer: He is responsible for all oil transfer operations carried out onboard including bunkering.
- Pollution prevention plan: He is responsible for implementation of SOPEP and other the equipment involved with the same.
- Sludge and bilge: Second engineer has to keep the engine room bilge clean of oil and oily water. All tank parameters are to be recorded for sludge and bilge system.
- Regulations: All the rules and regulation related to MARPOL has to be applied and implemented by the second engineer
Engine Room Management
- Responsibility: He is the in-charge for managing the engine room staff and carrying out duties of the engine room.
- Assistance: He directly reports to the chief engineer and also becomes the in-charge of the engine room on his absence/behalf.
- Job distribution: He distributes and assigns duties to all the engine crew members and acts as supervisor to them.
- Housekeeping: He is also the in-charge of engine room housekeeping and engine room garbage management.
- Spares and inventory: Second engineer is responsible for storing all the spares properly and keeping and maintaining record of the spares’ inventory
Operation and Maintenance of Machinery
- Engine room and deck machinery: The second engineer is responsible for the maintenance of all the engine room and deck machinery.
- Safe operation: He is responsible to make sure all the machineries and safety systems are working safely, efficiently and within the provided parameters.
- PMS and BMS: Planned maintenance system(PMS) is to be implemented by the second engineer and in case of any breakdown maintenance (BMS), should be immediately taken care of by him
Documentation
- Record keeping: Different records of the engine room have to be maintained and updated regularly. This is the responsibility of the second engineer. A few examples of important records are log book, bell book, Saturday or Monday routine book etc.
- Spare Inventory: All the spares for engine room machineries like pumps, auxiliary engineetc are to be stored and inventory to be maintained and updated regularly.
- Oil inventory: The quantity for oil present in the tanks for machinery operation like lube oil, fuel or diesel oil etc has to be recorded in an oil record book. A track for the next bunker order also needs to be maintained.
- PMS: The planned maintenance system paper work like updating the maintenance data etc. is to be completed under the second engineer supervision
Training
- He is responsible for familiarising the crew member with safety features of the ship such as emergency escape, life boat, sopep etc.
- He should supervise the engine crew for training them to operate pollution prevention machineries like OWS, sewage plant etc.
- He is responsible to train the crew members for various emergency situations like flooding, fire, pirates attack and abandon ship etc.
THIRD ENGINEER’S DUTIES AND RESPONSIBILITIES ON THE SHIP
The third engineer is usually in charge of boilers, fuel, auxiliary engines, condensate and feed systems, and is the third most senior engine officer on board. Depending on usage, "the Third" or "the Second" is also typically in charge of fueling (a.k.a. bunkering), granted the officer holds a valid Person In Charge (PIC) endorsement for fuel transfer operations.
The exact duties of this position will often depend upon the type of ship and arrangement of the engine department. On ships with steam propulsion plants the Second or Third is in charge of the boilers, combustion control, soot blowers, condensate and feed equipment, feed pumps, fuel, and condensers. On diesel and gas turbine propulsion plants the Second is in charge of auxiliary boilers, auxiliary engines, incinerator, air compressors, fuel, and fuel oil purifiers.
Third Engineer duties and responsibilities:
- Acts as an understudy of the Second Engineer;
- Performs sea and port watchkeeping;
- Maintains the Boiler and performs Cooler Water Test;
- Monitors all pump lines, provision reefer, emergency pump lines and ship’s spare and stores;
- Reports to the upkeep of the steam boiler and associated auxiliaries, refrigerating equipment and other machinery assigned by the Chief Engineer. He shall report to the Chief Engineer any problem observed in the handling of the said equipment;
- Manages fuel consumption;
- Cutodian of Engine Log Book and other engineering records;
- Performs such other functions as may be assigned by the Second Engineer;
FOURTH ENGINEER’S DUTIES AND RESPONSIBILITIES ON THE SHIP
According to policies of all shipping companies, seafarers joining any vessel have to be competent, qualified and experienced. Joining a ship as a fourth engineer is the first step towards a sailing career on ship. It is only after becoming a fourth engineer that a mariner experiences real responsibility on a ship.
Duties of 4th Engineer by Default
On all types of ships, irrespective of the shipping company, a 4th engineer shall report to the 2nd Engineer, who shall assign the duties to him, both at sea and at port and whose orders he or she shall consider effective and binding as though emanating from the Chief Engineer. Moreover, the 4th engineer shall also assist the 2nd engineer when necessary in carrying out duties of the later.
Duties of 4th Engineer upon joining a Vessel
A 4th engineer, upon joining a vessel, should carry out the following duties.
- Upon joining a vessel, the relieving 4th engineer shall report his presence on board to the Chief Engineer or in his absence to the 2nd Engineer.
- The 4th engineer should take a thorough round of the engine department with the signing off engineer and do a proper taking over of the duties.
- He should check the inventory and location of all purifier and compressor spares.
- He should check Inventory and location of pumps spares and tools.
- He should check running hours and maintenance schedule of his designated machinery.
- He should check general condition of machinery and special procedure for operation.
- Condition and layout of bunkering system including valve operation, tanks and sounding pipe location should be checked.
- Condition and layout of sludge and bilge discharge system including valves and pump operation should also be checked.
- Thorough sounding of all fuel tanks, bilge and sludge tank should be taken.
- Daily consumption of lube oil, fuel oil, marine diesel or gas oil and cylinder oil for daily record keeping in sounding log is to be checked.
- Daily production of bilge and sludge on board for record keeping of waste water sounding log.
After completion of the engine room round together, the 4th engineer shall report the details to the 2nd engineer and notify discrepancies observed, if any.
The 4th Engineer as in charge of Purifier, Compressor, and machinery other than main engine, auxiliary engine and boiler, is responsible for:
- Record keeping of machinery running hours under his charge.
- For carrying out planned maintenance routine under the supervision of chief or second engineer.
- Taking daily tank sounding of fuel oil, diesel oil, lube and cylinder oil on board ship and record keeping of the same.
- Record keeping of sludge and bilge on board.
- Acting as assistant in charge to chief engineer for operation during bunker of fuel, diesel and lube oil.
- Completing the month end official papers for his designated machinery.
- Compliance of environment policy and MARPOL requirements under the guidance of Chief Engineer.
- Maintenance and up keeping of the engine room log book and all those files on board advised by the Chief Engineer.
The above mentioned duties are the basic requirements for any 4th engineer going on board. However, duties might be subtracted or added on the basis of the type of the ship and shipping company.
APPLY EFFECTIVE RESOURCE MANAGEMENT AND DECISION-MAKING
Personnel Management on board a ship is all about governing officers who have bigger responsibilities, they are the ones who make decisions. They represent the administrative and it is their role to integrate the crew with the technical aspects to that relationship between officers and crew will improve.
SHIPBOARD ORGANIZATION
A key activity in shipboard organization is behavior is to develop an environment in which the crew are motivated towards teamwork. Coordination refers to effective time and sequence in performing shipboard activities and cooperation which indicates the willingness of the crew to work together to accomplish the assigned task.
One best way of ship management regarding their job such as:
- Proper way to organize the work
- Proper way to delegate the work
- Proper way to divide the work
STANDARD REGARDING GENERAL PROVISIONS
- Standard of competence means the level of proficiency to be achieved for the proper performance of functions on board ship in accordance with the internationally agreed criteria as set forth herein and incorporating prescribed standards or level of knowledge, understanding, and demonstrated skills.
- Management level means the level of responsibilities associated with:
- Serving as Master, Chief Mate, Chief Engineer or Second Engineer office on board a seagoing ship.
- Ensuring that all functions within the designated area of responsibility are properly performed.
- Master – the person having command of a ship
Chief Mate –the officer next in rank to the Master and upon whom the command of the ship will fall in the event of incapacity of the Master.
Chief Engineer – the senior engineer officer who is responsible for the mechanical propulsion and maintenance of the mechanical and electrical installation of the ship.
Second Engineer Officer – the Engineer officer next in rank to the chief engineer and upon whom the responsibility for the mechanical propulsion and the operation and maintenance of the mechanical and electrical of the ship will fail in the event of the incapacity of the chief engineer officer
- Operational level – means the level of responsibility associated with:
- Serving as incharge of navigational or engineering watch or as a designated duty engineer for periodically unmanned machinery space on board seagoing ship
- Maintaining area of responsibility in accordance with the proper procedures and under the direction of an individual serving in the management level for that area of responsibility.
- Teacher: Capt. Benjamin Advincula